How Backup Software Works: A Guide for QBO Users

minute read

Last Updated July 5, 2023

Category Cloud hosting


As a cloud solutions provider, we understand the importance of having robust backup solutions in place to protect our clients’ data. This is especially true for those using SaaS (Software as a Service) products like QuickBooks® Online (QBO). 

What Is Backup Software? 

Backup software is a technology that automates and manages the backup process by creating copies of users’ data and storing this data in the cloud. This is important because it provides an added layer of protection if something goes wrong with the original data. 

How Backup Software Works 

But how does backup software work for SaaS products like QBO?  


  1. Software is installed on your devices or a network. 
  2. The software automatically creates copies of the data at regular intervals and stores this data in a secure cloud location.

Should data loss happen, the copies performed by the backup software are easy to access and then restore. 

Why Accounting and Finance Professionals Need Backup Tools 

Why is backup software particularly important for accounting and finance professionals using QBO? 

The simple answer is that accounting and finance professionals often deal with sensitive, business-critical data. If this data is lost or becomes unavailable, it can have serious consequences for a business. This is especially true for QBO users, as QBO is a key tool for managing financial data and processes.  

If you don’t have backup software, you need to manually perform your QBO backups. This might require one or more external drives, servers, cloud storage or a data center—all of which come with varying costs. You would need to periodically upgrade these resources, and you would also have to remember to manually do the backup, which can be difficult if you’re short on time or staff. 

Some companies have IT staff to do backups, but this is a costly expense that many businesses can’t afford. Backup software is a more affordable option for protecting your data and is easy for anyone to manage, regardless of their IT knowledge. Basically, it reduces the cost of data protection and is easy to use. 

How Backup Software Works with the Shared Responsibility Model 

The Shared Responsibility Model is a key concept to understand here. Essentially, it means that while the SaaS provider (in this case, Intuit) is responsible for maintaining the security and availability of the QBO platform, the user is responsible for protecting their own data within the platform. This means that it’s up to the user to ensure that their data is backed up and secure. 

how backup software works

Granular backups are also an important aspect to consider when it comes to QBO data. These backups capture specific data points within the software (such as a single transaction or customer record) rather than just taking a snapshot of the entire platform. This is especially useful for accounting and finance professionals, as it allows them to restore specific transactions or data points rather than having to restore the entire system.  

How do you go about finding the right backup software for QBO?

There are a few key factors to consider. 

  • First and foremost, look for a solution that’s reliable and easy to use. After all, the whole point of having backup software is to make your life easier, not harder. 
  • Consider the cost of the solution. While protecting your data is important, you don’t want to break the bank in the process. Look for an affordable solution that offers good value for the money. 
  • Finally, consider the level of support that the provider offers. If you encounter any issues with the software, you’ll want to be able to get help quickly and easily—day or night. Look for a provider that offers a range of support options, such as phone, email and live chat. 

Start Protecting Your QBO Data Today 

Understanding the basics of how backup software works is crucial for today’s accounting and finance professionals. It’s an essential tool for anyone who relies on SaaS products like QBO to manage their business. And by understanding the Shared Responsibility Model and taking proactive steps to back up and secure your data, you’re also ensuring business continuity. 

If you’re a QBO user looking for the best backup solution, we recommend considering Rewind Backups for QBO. Rewind is a trusted provider of QBO backup software. This solution is easy to use, affordable and is supported by the same Right Networks team of dedicated support professionals who will help you 24 hours a day with any issue you may encounter.  

Don’t wait until it’s too late—start protecting your QBO data today. 

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